Terms of Service – Conscious Creations NL

Article 1 – General

1. Conscious Creations Coaching is based in Amsterdam and registered with the Dutch Chamber of Commerce under number 88822990.

2. These terms and conditions apply to all offers, quotations, and agreements between Conscious Creations Coaching (Contractor) and the client (Client), unless explicitly agreed otherwise in writing.

Article 2 – Quotations and Offers

1. All quotations and offers are non-binding, unless a period for acceptance is stated. Without a specific term, the quotation will expire after 30 days.

2. All materials provided with the quotation remain the property of the Contractor and may not be shown to third parties.

3. The Contractor is not bound by quotations in the event of obvious errors or mistakes.

4. Prices in quotations are exclusive of VAT, travel and accommodation expenses, shipping, and administrative costs unless stated otherwise.

5. Deviations in acceptance of a quotation do not bind the Contractor unless explicitly accepted.

6. A combined price quotation does not oblige the Contractor to perform part of the assignment for a proportionate part of the price. Quotations do not automatically apply to future assignments.

Article 3 – Execution of the Agreement

1. Timeframes for execution or delivery are indicative and not binding. If a deadline is exceeded, a new date will be agreed upon in consultation.

2. In case of delay, the Client must send a written notice of default to the Contractor, allowing a reasonable period for performance.

3. The Contractor will execute the agreement to the best of their knowledge and abilities.

4. Execution in phases may be suspended until approval of the previous phase.

5. The Client must provide all necessary information and materials on time.

6. Facilities provided by the Client must meet required specifications.

7. Delays in delivering information or facilities may result in suspension and additional charges.

8. After the Client's approval, changes may be made at an hourly rate of €65 (excl. VAT and travel expenses).

Article 4 – Suspension, Termination, and Cancellation

1. The Contractor may suspend or terminate the agreement if the Client fails to fulfill their obligations.

2. Termination is also possible in case of unforeseen circumstances that make fulfillment impossible or unreasonable.

3. In the event of cancellation by the Client, the following conditions apply:

   • Free cancellation up to 30 days in advance

   • 50% of the total amount if cancelled within 30 days

   • 75% of the total amount if cancelled within one week

   • Rescheduling of a filming day is always possible

Article 5 – Force Majeure

1. The Contractor is not liable for failure to meet obligations due to force majeure.

2. Force majeure includes any situation beyond the control of the parties that makes fulfillment impossible.

3. In case of temporary force majeure, performance may be suspended. After 30 days, the agreement may be terminated without compensation.

4. If the videographer is ill, a substitute will be arranged. If none is available, the deposit will be refunded.

5. Faulty equipment does not entitle the Client to compensation.

Article 6 – Payment and Collection Costs

1. Payment is due within 14 days of the invoice date.

2. A deposit is required upon signing the quotation (10% for amounts under €500, 20% for amounts over €500).

3. In case of late payment, statutory interest is charged.

4. Payments will first be applied to costs, then interest, and finally the principal amount.

5. The Client may not offset or suspend payment.

6. Collection costs will be borne by the Client.

Article 7 – Travel Expenses

1. No travel expenses are charged within Amsterdam. Outside of Amsterdam, €0.35 per km (excl. VAT) applies.

Article 8 – Delivery of Services

1. Upon project completion, a preview will be sent to the Client and the final invoice issued.

2. All completed materials will be delivered after full payment.

Article 9 – Retention of Title

1. All delivered goods remain the property of the Contractor until full payment is received.

2. Delivered goods may not be resold or encumbered.

Article 10 – Complaints and Notice of Default

1. Delivered services must meet customary standards and expectations.

2. Complaints must be submitted in writing within 8 days of discovery, and no later than 14 days after project completion.

Article 11 – Liability

1. The Contractor is only liable for direct damage resulting from intent or gross negligence.

2. Liability is limited to the amount paid by the insurer.

3. The Contractor is not liable for indirect damage.

Article 12 – Indemnification

1. The Client indemnifies the Contractor against claims by third parties related to the execution of the agreement.

Article 13 – Music

1. The Client is responsible for any publication fees associated with using music in videos.

Article 14 – Intellectual Property

1. The Contractor retains all intellectual property rights.

2. The Client indemnifies the Contractor against third-party claims regarding copyright infringement.

Article 15 – Applicable Law and Disputes

1. Dutch law applies to all agreements.

2. Disputes will be submitted to the court in the Contractor’s place of business.

3. The parties will first attempt to resolve disputes through mutual consultation.